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When purchase lines are marked create new asset, and the items are received and invoiced as new fixed asset only one fixed asset is created, even though the qurantity is more than one. The invoiced quantity is admittedly present on the fixed asset, but in some scenarios there is a need to follow up the fixed assets individually, requiring a split of the fixed asset into assets of quantity=1.


The idea is to create a new parameter on purcahse order line (POL), allowing the received and/or invoiced quantity be split into individual assets.


If such a split has taken place, the reference to the fixed asset number (field on POL should indicate a multiple relation - in the same way as for instance multiple packing slips related to one invoice is indicated.


An inquiry for seeing the multiple fixed assets must be available on the purchase order line.


The alternative to split the POL according to the quantity is not a good workaround, as the vendor will not understand the order, and purchase quantity is important for discount set up in trade/purchase agreements and minimum quantity and quality /test parameters on the item master data.


 


Note: There are alternative designs, like introducing parent- child assets - and let the PO refer to the parent fixed asset before split into individual fixed assets.

Category: Fixed assets
STATUS DETAILS
Under Review
Ideas Administrator

Thank you for your feedback. This is a great suggestion! We will consider this in our roadmap.

 

Sincerely,

Sara Schilke

PM, Microsoft 

Comments

D

Would indeed be very useful!

Category: Fixed assets

D

Is there any update on this feature?

Category: Fixed assets

D

This post arises from customer requirements to easily be able to explode a PO line into one fixed asset for the received quantity / invoiced quantity. e.g. Laptops, servers, other IT kit. The issue is about who has access to the information to create/update a fixed asset.

If someone buys a van load of laptops (say 50 machines), the machines will be checked in by IT. They will have the serial numbers and not Finance who in this case would be asked to create 50 fixed assets and add the serial numbers.

So Finance are dependent on getting the information from another area. In theory, Finance could register the asset and come back and pick up the serial numbers later, but we would all like this data to be added as early as possible, so ideally, there should be a feature on receipting to allow the receiver to enter and copy the serial numbers, model numbers (i.e. all the technical info), manufacturer.

Letting IT do this afterwards is not a great option as they have no vested interest in getting this information right and may not do it at all, or do it wrongly. Better to capture it up front at receipt time.

The invoice is unlikely to have the serial numbers on - the delivery not more likely!

Thank you for listening! :-)

Category: Fixed assets

D

This feature is very much required, as we have multiple customers who wants to split fixed asset based on quantity from PO Line.

Hope this feature will be released soon.

Category: Fixed assets

D

The reason to have the parameter on FA group as  a default value is that a procurement person may easily forget to enable it on a PO line. 

Category: Fixed assets

D

We should be able to enable/disable this feature on a FA group level

Category: Fixed assets

D

This is should have feature. Helps customer to manage multiple FA's in single PO line

Category: Fixed assets

D

This will be a useful feature

Category: Fixed assets