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The primary objective of a manager self-service functionality is to give managers access to their direct reports' personnel data as well as enabling the managers to act on certain employee related tasks. Having these capabilities allows managers to be more self-reliant and reduces HR's workload, enabling them to focus on higher-value HR work to the benefit of the company, HR and the managers. Enabling managers’ access to direct reports’ attachments would additionally decrease the need and use of local document archives. A great advantage in the effort to comply with GDPR. I therefore suggest enabling managers to view and add attachments on their direct reports via My Team on Employee Self Service. In Talent this feature has already been enabled for employees via Employee Self Service and enabling it for managers as well does not seem so far-fetched either. It would make sense to control the managers access to attachments similarly to the employees’ access, only allowing them to view and add attachments of Restriction type “External”.
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Needs Votes
Ideas Administrator

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Comments

D

in addition some documents are internally for HR, but some are shared with payroll , documents like contracts, merit increases, bonuses ets, however warnings, and similar are not to be shared.

Could user roles be used?, so when configuring the document type and marking the external and internal type then select the user roles who should have access to the document.

Category: Employee and Manager Self-Service

D

Also, the way HR can restrict attachment to be External/Internal, it would be nice if they could define whether the Attachment is available to the manager or/and the worker. Perhaps in the form of check boxes. Thank you

Category: Employee and Manager Self-Service

D

Also, when the direct report is no longer a direct report (e.g. from a change of position) then the line manager should no longer have access to that employee's attachments.

Category: Employee and Manager Self-Service