Suggested by Alina Ciocoiu – New
Following the process under https://learn.microsoft.com/en-us/dynamics365/finance/accounts-payable/create-vendor-payments-payment-proposal manual or by using Process Automation:
- If Check Vendor balances is checked – the Balance on the Vendor as displayed under Vendor Balance is the one the system validates against and not based on other transaction criteria/selections
- As long as the Vendor has a Credit Balance, no payment is created
- In terms of Credit Balance – this will mean credit memos, or payments that have been posted but haven't been settled yet. The system will take those into account until they are settled.
From a business process perspective the following changes will add more value to the process:
- The scenario of receiving a credit note paid back which you just put on Vendor, but not settle the real invoice should also be handled by the Payment proposal process
- For a company, where most of the invoices are approved very late, you have to remove all the lines that are coming in the payment proposal manually.
- The validation not to be made at Vendor balance level, but at Payment proposal Level, by adding an extra control, if the sum of lines for each vendor account is positive, the lines should be erased
By that you should get much better functionality and not need to work as much with credit notes.
Idea raised on behalf of customer Fujitsu.
Thank you!