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D365 via OCR process allows to digitalise vendor invoices. But these digital documents should also be archived and have some audit trails, timestamps, ....


In France some legal requirement

Article A102 B-2 - Livre des procédures fiscales - Légifrance (legifrance.gouv.fr)


This may be requested in different countries and solution should be global and not specific


Main points

  • should be exact copy of original
  • Archiving solution should be documented and subject to internal audit to ensure availability, readability, integrity during the period
  • regarding integrity, document should be kept on format PDF or PDF A/3 (ISO 19005-3)to have interoperability of systems and sustainability

also should have either

  • stamp from server on certificate with security reference on 1 star
  • digital footprint
  • electronic signature from certificate with security reference on 1 star
  • or any similar security device with certificate from organization listed by French Authorities (Trust-service Status List-TSL).

each file should have a timestamp to have date on different operations done.

STATUS DETAILS
Needs Votes

Comments

A

Hello Annaick,


The solution must meet the ISO 14641 requirement. It will close the discussion about it and we will finally be able to deploy expense management with OCR

Category: Accounts Payable