When posting a vendor invoice, system checks that Vendor Invoice Number is not previosly used.
I think this validation should not take place if the original purchase invoice has been canceled.
Comments
Hi Marie, you make a valid point, and I partially agree. When it comes to the audit trail, wouldn't it be more convenient if you were able to click on "Navigate" (or oops, "Find Entries") and access both documents simultaneously?
Category: Financial Management
I was looking for another Idea and stumbled upon this one... If the original invoice has been posted and cancelled, the posting and cancellation are part of the audit trail (and possibly integrations or reporting like tax reporting relying on the document number and rejecting duplicates). Cancelling a document does not remove it. The new document is a revision and should be entered as such. The typical way is to add characters, as described. "INV12345-REV", for example. This also helps users track what happened with transactions when doing an account review.
Category: Financial Management