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Default to be private when adding addresses and contact details via ESS

Claire Dugmore-Jones on 7/20/2020 10:23:43 AM
When employees add/update their contact details via ESS they have to remember each time to ensure they have been set to private so not to appear in the directory. The risk of this being missed is really high and then becomes a GDPR risk with the data being shared more widely. We have just launched ESS today and we are only leaving the edit/add option for this on for a week and running reports daily to check for this and then asking employees to raise to HR to update moving forward to stop the risk. This therefore creates more backlog for HR when we want employees to be more self sufficient. Would be great if there was a setting you could toggle in system admin to make the default when adding via ESS private,
Category: Employee and Manager Self-Service
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RE: Default to be private when adding addresses and contact details via ESS

Nancy Graver on 7/11/2022 6:28:56 PM

It should only be private when the purpose is Home. If the purpose is business then it shouldn't default to private.

Category: Employee and Manager Self-Service

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RE: Default to be private when adding addresses and contact details via ESS

Nicola Thomas on 7/21/2020 8:09:17 AM

As standard this should absolutely default to private, colleagues shouldn't need to state this, it should be core functionality.

Category: Employee and Manager Self-Service

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RE: Default to be private when adding addresses and contact details via ESS

on 7/20/2020 10:38:04 AM

Agree..we should not leave this crucial and sensitive checkbox to employee as they may tend to forget or overlook the small field which will create big impact. Any new address or contact information created by employee should have private flag enabled by default.

Category: Employee and Manager Self-Service