Robert Rudd Delivery Architect

For many organisations there are limits to be amount of expenses which can be claimed in a year. For example, for gym membership, Microsoft has a limit of $300 per year. It would be good if these limits could be enforced by polices

The ability to accommodate workflow, mandatory fields and templates based on the thresholds listed below (inclusive of GST): 1.       Procurement Requisition: Requests from A$0 to $25K, three quotes not mandated - optional RFQ 2.       Request for Quotation: A$25K - $100K requires short RFQ document, A$100K-$400K requires long RFQ document, three quotes mandated 3.       Request for Tender: A$400K+, open to any number of quotes

At present the RFQ process requires participants in the process to be Vendors. If the RFQ process is a market testing process, typically prospect vendors will be invited to quote. This idea is to extend RFQ process to prospect vendors.

At present, when creating a WBS with a line type of "item", only inventory items are available to be selected. This should be extended to procurement categories. For a lot of organisations, they raise purchase orders against a project including for subcontracting, and generally procurement categories are used. Once procurement categories where introduced, service items are not used as often unless there is a particular rate for the service

When reimbursing employees which are in locations with currencies other than the home currency, the reimbursement payment generated in Accounts Payable, default to the home currency. For example, the legal entity has a home currency of USD but has a office in Canada where employee would like to be reimbursed in CAD. The existing functionality allow a default currency on the vendor. What should occur is for employee vendors, is the currency of the vendor is used to generate the reimbursement payment,

Fixed Assets reports are generally very good such as: Fixed Asset acquisitions Fixed Asset disposals Fixed Asset transactions Fixed Asset balances These reports typically cover all of the management and other requirements. The issue is none of the report can be ranged by date which is different from other sub modules such as Project etc. This means its difficult to complete processes such as month end and year end. In effect, all of the these reports must be run and saved for each month and year end because they are not date aware. This has an issue for every client implementing Fixed Assets. Most clients implementing Finance and Operations, implement Fixed assets and generates a lot of dissatisfaction. Add a date range or as at date for all of these reports.

The Expense Management Report Posted Transaction report does not have any date field for the individual transaction i.e. not the transaction or accounting date. Frankly, this makes the report useless, Accountants at a minimum want to know the period the transaction related too. The report should have both the transaction date (the date of the expense) and the accounting date (if the transaction date is corrected).

The current travel requisition/expense report works in the following way: There is a Expense Management parameter requires travel to be pre-authorized before claiming the expense. The flag is "Pre-authorization of travel is required". With this switched on, Expense reports must have a travel requisition mapped to each line before submitting for approval. When this setting is on, the system behavior is as follows: Raise travel requisition - Flights, $1000. Approved travel requisition Raise expense report. map to approved travel requisition. Create line with Flights, $800. Map line to travel requisition Submit Expense report Firstly, there is a bug in the functionality at present which means the pre-authorization can be switched off. I have logged this. Secondly, the way in which the functionality works means the following: All travel must be pre-authorized or none at all If the "pre-authorization required" flag this is not switched on, then the Expense report lines must be separately approved even through a travel requisition has been mapped to the expense line. There is nothing in the Expense report workflows to detect whether a travel requisition was mapped to an expense line. This is the biggest gap in functionality. This should work in a similar way to the invoice matching to purchase order workflow i.e. detect if there is a match and allow automatic approval. The functionality should be expanded. Some ideas are: Require pre-authorization on some categories but not others. Most organisation require pre-authorization of flights, accommodation and entertainment but not other minor categories such as taxis, etc. Provide attributes in the Expense report workflow which detect whether a travel requisition has been mapped to an expense line. This would allow automatic approval for lines with a travel requisition. To me, this is a simple change which covers almost all scenarios.