Design Change Request – Handling Multiple PO Invoices Transferred from Invoice Capture to FnO

In the header section of the Purchase Order invoice within Finance and Operations (FnO), there is a Purchase Order drop-down field that enables users to select a single Purchase Order (PO).

Many organizations rely on this field containing a PO number as a condition within their invoice posting workflows. Specifically:

• If the Purchase Order field is left empty, the invoice is treated as a non-PO invoice.
• If the field contains a PO number, the invoice is processed as a PO invoice.

Currently, the system does not support the scenario where an invoice—transferred from Invoice Capture—is associated with multiple POs. In such cases, the Purchase Order drop-down field in FnO remains unpopulated, as no PO number is applied automatically.

This gap in logic presents a challenge for organizations attempting to automate PO invoice posting via workflow, as the absence of a PO number in the field prevents the system from correctly identifying the invoice type.

Proposed Design Enhancement:

To align with the manual process in FnO, the system should populate the Purchase Order drop-down with one of the associated POs—preferably the first PO in the sequence—when a multi-PO invoice is transferred from Invoice Capture. This approach reflects current user behavior during manual entry, where the first PO added to an invoice is automatically set in the drop-down field.

Implementing this enhancement will enable businesses to maintain workflow automation for PO invoices, even in multi-PO scenarios.