Current Challenge:

When performing sourcing, I typically work with 3 to 5 vendors per RFQ. However, the system requires a vendor record to be created before sending an RFQ. In many cases, only one vendor is selected for a contract, while the others remain unused. Over time, this leads to an increasing number of inactive vendor records, making vendor management more complex.

Proposed Enhancement:

Allow users to create and send RFQs without requiring a vendor record. Instead:

1. Users can enter vendor details manually (e.g., name, email, company information) when sending an RFQ.
2. Once an RFQ is awarded, the system provides an option to convert the selected vendor into a full vendor record in case the vendor doesnot exist in vendor master data.
3. Unselected vendors do not clutter the vendor master data.