3
Nested Tasks/Guides is essential for tasks that will be repeated for different maintenance activities.
Tool Tasks that are repeated for multiple guides should be able to be updated 1x and they would apply to all guides using the Task. Currently if you change 1 step in the task, you would have to edit all the guides that use the task.
Having the steps static in multiple guides requires the author going through each guide just to update the same step. This is a load of unnecessary work.
Example:
we consolidated steps from multiple checklists to 1 procedure and refer to that procedure in our specs
(currently using linking within PM Spec to refer to 1 location rather than repeating steps multiple times. step numbers may be different depending upon WHEN the task needs to be performed during a procedure. Some procedures require the same task to be performed again at different stages.)
1. Perform Place XXX into Maintenance/Service Mode
- Links to documented procedure with 5 Steps & images
2. Place/Remove Tool Sections into TEST/MAINT/AUTO Mode
- Links to a documented procedure with 5 steps & images
These tasks are repeated in 10+ checklists for different types of maintenance and adjustment activities.
This way if there is an update to one of the steps in either of these procedures, we do not have to update the 10+ checklists, just review the PM Spec
Before linking to 1 location for information, each checklist contained steps that were out of sync, and totally different from checklist to checklist. This caused multiple problems that have been minimized by having 1 set of instructions instead of multiple sets.
Future:
Create 2 guides for the tasks listed above with the 5+ steps and images.
Nest the 2 guides within a larger guide as needed.
When the smaller guides are edited for clarity/content, the "parent" larger guide would get automatically updated with the new content. Authors would approve the smaller guide so they know that the parent guides would be updated as well.
Tool Tasks that are repeated for multiple guides should be able to be updated 1x and they would apply to all guides using the Task. Currently if you change 1 step in the task, you would have to edit all the guides that use the task.
Having the steps static in multiple guides requires the author going through each guide just to update the same step. This is a load of unnecessary work.
Example:
we consolidated steps from multiple checklists to 1 procedure and refer to that procedure in our specs
(currently using linking within PM Spec to refer to 1 location rather than repeating steps multiple times. step numbers may be different depending upon WHEN the task needs to be performed during a procedure. Some procedures require the same task to be performed again at different stages.)
1. Perform Place XXX into Maintenance/Service Mode
- Links to documented procedure with 5 Steps & images
2. Place/Remove Tool Sections into TEST/MAINT/AUTO Mode
- Links to a documented procedure with 5 steps & images
These tasks are repeated in 10+ checklists for different types of maintenance and adjustment activities.
This way if there is an update to one of the steps in either of these procedures, we do not have to update the 10+ checklists, just review the PM Spec
Before linking to 1 location for information, each checklist contained steps that were out of sync, and totally different from checklist to checklist. This caused multiple problems that have been minimized by having 1 set of instructions instead of multiple sets.
Future:
Create 2 guides for the tasks listed above with the 5+ steps and images.
Nest the 2 guides within a larger guide as needed.
When the smaller guides are edited for clarity/content, the "parent" larger guide would get automatically updated with the new content. Authors would approve the smaller guide so they know that the parent guides would be updated as well.
STATUS DETAILS
Needs Votes