• Issue:

When a purchase requistion is submitted to the workflow, the AccountingStatus of the SourceDocumentLine moves to the FullyDistributed state.

Ideally, once the PR is approved, the status should immediately change to Completed. However, in some scenarios, there is a delay after PR approval before the status updates to Completed. During this delay, if a PO is created from the 'Release approved purchase requisitions' form, the line-posting validation (ValidatePreEncumbrance) fails. Hence there will be cases where the customer will see these errors 'Incomplete source documentation' even when the statuses are already showing 'Completed' and blocked for releasing PO and randomly after that it can be released with the error message still appearing in 'Release approved purchase requistion'.

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• Impacts and Request:

PRs become available for release in the “Released approved purchase requisitions” form once the accounting status is Completed, which makes this behavior very confusing for users.

From a business perspective, it may not always be feasible to delay the PR release as this process is often time sensitive. Additionally, since the issue occurs intermittently, it is difficult for users to predict which PRs might be impacted. We request to have this function reviewed to rectify this delay in processing PR's status to PO release.