In Dynamics 3D365, we noticed that when converting a Purchase Requisition (PR) to a Purchase Order (PO), the system automatically overrides the PR line’s Item Description with the description from the Released Product — if the PR line has an Item Number (catalog item).

This behavior is expected and ensures consistency across product-based transactions. However, it limits flexibility in business scenarios where procurement teams need to:

• Provide customized descriptions for specific orders (e.g., product variations, vendor-specific packaging, labeling, etc.).
• Capture unique notes or requirements per line that are intended to be passed on to the supplier via the PO.

At present, the only supported workaround is to use non-catalog items, which is not feasible for organizations that require item tracking, inventory integration, or vendor item references.

Proposed Enhancement:

Introduce a parameter or policy setting that allows organizations to choose whether to:

1. Retain the PR line description when creating the PO, or
2. Use the Released Product description (current behavior).

This could be:

• A toggle in Procurement and sourcing parameters, or
• An option in Purchase Order creation policies.

Business Impact:

• Provides flexibility for real-world procurement scenarios.
• Reduces need for customization just to control description flow.
• Helps users manage exceptions while still leveraging item-based requisitions.