The addition of a bank deposit window in the v20 release is a great addition to the product. The problem for most business that I deal with that would like a deposit functionality is that the lines on the deposit are used to create the transactions.
For most organisations I deal with, the customer payment has been done already, but they want to consolidate the days payments into a single deposit. There are a number of use cases:
- Cash received
- Payments made via customer credit cards - the credit card company sends a single deposit overnight - all the payments are inidividual.
- Payments made via financing like AfterPay - AfterPay makes a single payment for multiple transactions.
As part of the deposit window, you could have an option to "get payments" (similar to the Get Receipt Lines in Purchase Invoices). This could open a window looking at open bank ledger entries and the individual lines selected into the deposit.
The G/L posting would simply be in and out of the Bank Control account. The Bank Ledger entries would either show the opposite entry for the detail lines and a summary deposit OR would mark the individual lines as closed and the summary line as open until bank reconciliation.
A reversal of the deposit would simply open the lines in the bank ledger entries and have no impact on the end customer account.
This could help in so many ways.