we would like to suggest adding the possibility of Allowing users without budget exceeding access to post po's if they made a prior reservation on the budget encumbrance amounts (In cases the overall budget is exceeded) according to the following example:
there is a total budget amount of1000 USD and a total of two users one with access to exceed budget and the other not.
- the first user (Not allowed to exceed budget) processes the PO for – 600 USD – and does not confirm it.
- The system makes reservation for encumbrances:
- Budget reservations for encumbrances 600 USD
- Total revised budget 1000 USD
- Budget funds available 400 USD
The PO has a reserved budget at a draft status
2. the second user (Allowed to exceed budget) process the PO for – 500 USD – and confirm it.
- The system made reservation for encumbrances:
- Budget reservations for encumbrances 500 USD
- Total revised budget 1000 USD
- Budget funds available -100 USD
Now the first users return and attempts to confirm the PO , when trying, the user is not able to proceed due to an error from the system suggesting that the budget is exceeded even though an encumbrance reservation was made prior with an amount that does not exceed the overall reserved budget