Jake Whiteman

There already exists a facility to copy a project to a different environment but this does not copy any existing responses along with it. It is proposed that it would be useful to have the option of copying responses too. I recognise that this could present challenges in terms of managing open survey invites, unsubscribe requests, etc. so it might be that a project can only be moved in it's entirety and would need to be deleted at source. I have come across this scenario as I have been hosting a project in a generic environment on our tenant and it has become evident that there would be security and reporting benefits for moving the project into its own environment. I suspect other users might also be able to identify other scenarios where this kind of functionality would be of benefit.

It should be possible to set a data retention policy for any data relating to a survey response. For example, 'delete survey response 2 years after it was received'. This would allow users to properly apply any privacy policies that their surveys may be in scope of. A better option would be to allow retention policy to be conditional on the response to a particular question. For example, is a survey contains optional questions which allow the respondent to provide personal data, it might be necessary to apply a different policy to this response versus a response where no personal data was provided by the respondent. Another useful option would be for a user to specify for certain elements of the survey response to be anonymised instead of just deleting the whole survey. This may allow for data to be kept longer than it would otherwise been possible to.