Ramit Saha

PPAC reports are used in our organisation for audits, financial planning, compliance etc. It is essential for us to get transparency on the data we get from PPAC so that we get clear indicators which can guide our strategic decisions.

Requesting for below improvements for PPAC license reports:

• Support at least 12‑month historical license usage data: Power Platform Admin Center (PPAC) license usage reports currently have limitations that impact enterprise reporting and governance. The maximum historical view is limited (e.g., 180 days), while our requirement is at least 12 months of data.
• Similar experience for Power Apps and Power Automate licensing usage reports:

1. Currently Power Apps license can only be downloaded month on month, and Power Automate license can only be downloaded with filters like 30 days, 60 days, 90 days, 180 days. However, it would be useful if there are similar experience for both license types. For example: Why not combine both types together for both licenses? Keep data for at least a year to download and user can download either month on month data or consolidated data for license usage.
2. There is another difference between Power Apps and Power Automate report. Power Apps report provides consolidated report for all licenses, whereas Power Automate provides option to download each and every license usage separately. The best UX would be to combine both of them and to allow users whether to download only for a single license or multiple or all the licenses.

• Clearly explain counting methodology and discrepancies: There are multiple columns with confusing names and subcategories - like License Classification, ServicePlanName and SKUName. We are confused on which one to consider when calculating usage for a particular license. It would be great if there was a clear documentation on what should be considered on which scenarios. Also add details for each of the subcategories of each columns so that the report has transparency on what data it shows.
• Blank environment names: There are certain rows which return Blank environment names. Wondering why it happens and if that has any specific reason, can we have a documentation on why that happens?

These enhancements would reduce manual effort, improve trust in PPAC as a single source of truth, and strengthen enterprise license governance.