Exporting your Office 365 mailbox to PST format is essential for data archiving, migration to other email clients, or compliance purposes. Two primary methods can be employed for this task: the manual method using Microsoft's built-in tools and the automated method using Shoviv Office 365 Backup tool.

Manual Method:

The manual method involves utilizing Microsoft's built-in tools, Content Search and eDiscovery Export, to export your mailbox to PST format.

Steps:

1. Sign in to your Office 365 account and navigate to the "Admin" section.
2. Click on "Compliance Management" and then select "In-place eDiscovery & hold."
3. Click on the "New" button to create a new eDiscovery search.
4. Specify the criteria for your search, such as keywords, date ranges, or sender/recipient information.
5. Click on "Run" to execute the search.
6. Once the search is complete, click on "Export" and choose "PST" as the export format.
7. Select the desired location to save the exported PST file and click "Export."

Limitations of Manual Method:

• The manual method can be time-consuming and cumbersome, especially for large mailboxes.
• It requires an understanding of Microsoft's eDiscovery tools.
• It may not be suitable for exporting data from multiple mailboxes simultaneously.
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Automated Method Using Shoviv Office 365 Backup Tool:

Shoviv Office 365 Backup tool offers a streamlined and automated approach to exporting your Office 365 mailbox to PST format.

Steps:

1. Download and install Shoviv Office 365 Backup tool on your computer.
2. Launch the tool and sign in to your Office 365 account.
3. Select the "Backup" option and choose "Mailbox Backup" from the dropdown menu.
4. Select the mailboxes you want to export to PST format.
5. Choose the desired backup location and click on "Start Backup."
6. Once the backup is complete, navigate to the backup location and locate the exported PST files.

Advantages of Shoviv Office 365 Backup Tool:

• Automated and user-friendly interface.
• Ability to schedule regular backups for automated data protection.
• Granular backup options to select specific mailboxes, folders, or items.
• Support for multiple mailboxes and simultaneous backups.

Conclusion:

The choice between the manual method and Shoviv Office 365 Backup tool depends on your specific needs and technical expertise. For smaller mailboxes and occasional exports, the manual method may suffice. However, for larger mailboxes, regular exports, or multiple mailboxes, Shoviv Office 365 Backup tool offers a more efficient and convenient solution.