When an employee posts an expense in the expense management workspace, he has the option to enter the transaction date of that expense. By default, the system assumes this date when the expense is approved and then posted.
However, considering accounting rules, the expense for the company should only be registered when the expense occurs for the company itself. This means that if an employee has a work expense in September, but only submits the expense report in December, for the company, the expense only should be posted in December and not in September (as the system does by default).
I suggest adding a new field in the expense report for the employee to enter the date on which he is submitting the expense or give the expense approver the possibility to define the expense date.
Comments
In case there are doubts, what is pretended is to have, in expenses, something similar to the vendor invoice journal:
- a posting date that defines when the expense is to be posted
- an expense date (like the document date in the invoice journal) to define the date the expense has occurred.
Category: Expense Management