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AP Invoice before goods Receipt

Eelco Wijrdeman on 9/2/2022 8:33:16 AM

We have several clients who imports from overseas suppliers and they send the AP invoice before the goods receipt/delivery arrives. How do we record this in Business Central and still achieve 3 way matching?


So the process I'm looking should be:

  1. Create Purchase Order
  2. AP Invoice (for instance register it, so there is a vendor ledger entry which can be paid and the VAT Entry is created)
  3. Receipt the goods when they arrived in the warehouse
  4. Get the Purchase Receipt Lines in the Registered invoice and POST the invoice


**Payment can happen before or after posting the invoice

Category: Purchasing
STATUS DETAILS
Needs Votes
Ideas Administrator

Business Central Team (administrator)

Thank you for this suggestion! Currently this is not on our roadmap. We are tracking this idea and if it gathers more votes and comments we will consider it in the future. Best regards, Business Central Team

Comments

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RE: AP Invoice before goods Receipt

Berny During on 3/6/2024 5:32:01 PM

There is a very big need for this, dealing with a customer that has this need at the moment... (Just google and see how many discussion threads there are for this topic going back to the NAV days) Had a look and couldn't find an extension on AppSource with this feature. This is seriously something to re-consider adding to the standard app.


They have a lot of orders that is invoiced upon shipment, goods take a couple of weeks to arrive... Items are serial tracked...


This means that if they try to use pre-payments the workload is just way too much, and trying to keep track of the invoices is twice as difficult as now you have 2 x BC invoices per order.


Creating a different warehouse, receiving into that warehouse, and doing a transfer order to the actual warehouse complicates the stock planning process way too much, and is nearly impossible with serial tracking.

Category: Purchasing

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RE: AP Invoice before goods Receipt

on 12/1/2022 5:41:15 PM

A manual workaround is to receive the PO into an on-water location. Then create a Transfer Order from the on-water location to your physical warehouse location. This will allow you to pay the purchase order and when the goods arrive, they can be received from the Transfer Order.

Category: Purchasing

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RE: AP Invoice before goods Receipt

Lonnie Dowdell on 10/18/2022 3:54:22 PM

We have a very significant client that needs this functionality, so I hope that Microsoft will reconsider this as an option in the future because this could be a huge opportunity for Microsoft.

Category: Purchasing